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2016-2017 MINUTES IN PDF FORMAT

August 2, 2016     |     September 6, 2016     |     October 5, 2016     |     November 2, 2016     |     December 2, 2016

January 4, 2017      |    January 21, 2017     |     March 8, 2017     |     April 21-22, 2017    |     May 4, 2017    |     June 19, 2017     |   Attachment to June 19 Minutes, Page 2 attachment
 


Archived Minutes


Southwest District Athletic Board
June 19, 2017
Dayton Marriott Hotel

ROLL CALL
Roll Call: President Doug Foote, Vice-President Dave Dilbone, Andy Bixler, Tim Cook, John Kronour, Joy Manning, Pat McBride, Bob Huelsman, Treasurer, Dale Creamer, Secretary.

Absent: Scott Kaufman and Bill Myles.

MINUTES
Moved by Bixler and seconded by McBride to approve minutes from May 4, 2017, meeting. Included in these minutes was a motion by Dilbone and seconded by Foote to award thirty-six scholarships (twelve per division) and scholarships would be $750.00 each. Also, two, $750.00 scholarships would be awarded in honor of Dale Creamer and Dave Gray.
     Motion passed 7-0.

FINANCIAL REPORT – MR. HUELSMAN

Cert. of Deposit - Durkle

$50,000.00

Cert. of Deposit - SWDAB

100,000.00

Cert. of Deposit - Rossi/Denney

50,501.00

Max Saver – Rossi/Denney

0

Max Saver SWDAB

32,857.31

Checking Account Fifth Third

181,030.52

Max Saver – Scholarships - 2018

35,000.00

Max Saver – Contingency Fund

10,000.00

Max Saver – Summer Conference 2018

30,000.00

Max Saver – School Bonus

0

Total Funds  

$489,388.83

Working Capital 

$213,887.83

Moved by Kronour and seconded by Bixler to approve financial report.
     Motion passed 7-0.

Additional items:

    1. Managers’ salaries. Moved by Bixler and seconded by McBride to approve attached schedule. Motion passed 7-0.
    2. Motion by Cook and seconded by Manning that individuals working either the semi-finals or finals in the district tournament would be paid the district rate. Motion passed 7-0.
    3. Online seeding fine update. Schools that do not pay the fine will not receive passes for 2017-2018 tournaments until the fine is paid.

DAB REPORT– MR. COOK
Mr. Cook reviewed recommendations made to Board of Control and Mr. Bixler shared insights on tabled items. Two items that will be included in all fall regulations are:

    1. All electronic devices will be shut off during the meeting.
    2. A new fine structure for online seeding violations is being implemented and handled by State Office.

Major topic for discussion. Considering the geographic differences between the six athletic boards, is it necessary that all tournaments be structured alike?

STATE BOARD OF DIRECTORS REPORT – MR. BIXLER

    1. Structure of Appeal Board for 2017-2018
    2. All football playoff games on Friday nights until finals
    3. Eight man football is permissible
    4. Extension of baseball season by two weeks was discussed

SCHOLARSHIP RECEPTION

    1. Forty-five honorees will be attending. Six will be unable to attend.
    2. There are 175 reservations for the dinner reception.
    3. Format for evening was discussed.

WINTER SPORTING REPRESENTATIVE PROPOSALS

    1. Wrestling. No action taken.
    2. Bowling. Shot pattern will be posted and pattern should match state tournament pattern and it should be consistent across all sites.

ALL BOARDS CONFERENCE – HYATT HOTEL, CINCINNATI, OHIO

Committee chairs:

     Entertainment – Bill Myles, Scott Kaufman
     Gifts – Kronour
     Door prizes – Tim Cook
     Group activity – Joy Manning
     Spouse tour – Children, Dave Dilbone. Non-Children, Susan Creamer, Ann Huelsman, and other spouses

NEW BUSINESS

    1. Team placements. Moved by Bixler and seconded by McBride to approve as presented. Motion passed 7-0.
    2. Royal Publishing. Moved by Kronour and seconded by Bixler to develop a five-year contract. Motion passed 7-0.
    3. Board calendar. Moved by Cook and seconded by Manning to adopt board calendar as presented. Motion passed 7-0.
    4. Site agreement. Moved by Bixler and seconded by Cook to have agreement signed and returned before passes are issued for 2017-2018. Motion passed 7-0.
    5. Volleyball and soccer brackets. Once developed, they will be emailed to board for adoption to meet July 5th deadline.
    6. Fine appeals. Fine appeals were heard and all denied. Letters will be mailed to all schools owing fines. Passes for 2017-2018 will not be issued until fines are cleared.
    7. Sport responsibilities:
      Soccer – Bixler, Kronour
      Volleyball – Kaufman, Manning
      Golf – Dilbone, Cook
      Tennis – Kaufman, Myles
      Cross Country – Bixler, McBride
    8. Board vacancy. If a vacancy arises, advertise in August and interview on September 6, 2017.
    9. Officials Reception. October 15, 2017, 6:30 p.m., Nutter Center. Mr. Creamer and Mr. Huelsman organizing program.
    10. Assigners for 2017-2018:
      Volleyball – Carl Warden, Stan Evans
      Soccer – Rick Brizzolara, Robert Glaser
      Basketball – Dave Campbell, Kevin Forrer
      Wrestling – Jeff Simmons, Matt Turton
      Softball and Baseball – Jerry Fick, Jim Heatherly
      Arbitor Liaison – Kevin Forrer
      Moved by Foote and seconded by McBride to employ as presented. Motion passed 7-0.

ELECTION OF OFFICERS
Moved by Kronour and seconded by Bixler to nominate Dave Dilbone as president. Motion passed 7-0. Moved by McBride and seconded by Kronour to close nominations. Motion passed 7-0. Dave Dilbone was elected as President.

Moved by McBride and seconded by Bixler to nominate Joy Manning as Vice-President. Motion passed 7-0. Moved by Kronour and seconded by Cook to close nominations. Motion passed 7-0. Joy Manning was elected as Vice-President.

     Moved by Cook and seconded by Bixler to adjourn meeting.

Adjournment.

Important Date :

Wednesday, August 2 SWDAB Meeting, 3:30 p.m.