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2016-2017 MINUTES IN PDF FORMAT

August 2, 2016     |     September 6, 2016     |     October 5, 2016     |     November 2, 2016     |     December 2, 2016

January 4, 2017          January 21, 2017


Archived Minutes


Southwest District Athletic Board
January 21, 2017 Minutes

ROLL CALL
Roll Call: President Doug Foote, Vice-President Dave Dilbone, Andy Bixler, Tim Cook, Scott Kaufman, John Kronour, Joy Manning, Pat McBride, Bill Myles, Bob Huelsman, Treasurer, Dale Creamer, Secretary.

John Kronour and Pat McBride excused early for professional reasons.

MINUTES
Moved by Kaufman and seconded by Cook to approve minutes from December 2, 2016, meeting.
     Motion passed 9-0.

FINANCIAL REPORT – MR. HUELSMAN

Cert. of Deposit - Durkle

$40,341.41

Cert. of Deposit - SWDAB

98,088.69

Cert. of Deposit - Rossi/Denney

34,940.70

Max Saver – Rossi/Denney

8,681.00

Max Saver SWDAB

43,915.47

Checking Account Fifth Third

169,666.18

Max Saver – Scholarships - 2017

35,000.00

Max Saver – Contingency Fund

10,000.00

Max Saver – Summer Conference 2018

25,000.00

Max Saver – School Bonus

0

Total Funds  

$465,633.45

Working Capital 

$213,581.65

Moved by Cook and seconded by McBride to approve financial report.
     Motion passed 9-0.

Mr. Kaufman and Dr. Kronour asked Mr. Huelsman to gather information on the costs to the board on implementing flat fees.

Mr. Huelsman reported that all but one school had paid the fine for not complying with online seeding regulation/forfeiture regulations. The board will discuss language to be put in spring sport regulations.

BOARD OF DIRECTORS REPORT – MR. BIXLER

  1. Review of elected positions for 2017-2019 across Ohio.
  2. Mr. Myles and Mr. Cook’s terms are up. Dr. Kronour or Mr. Foote will serve on State Board of Control.
  3. Golf season opens on August 1 with competition starting on August 4, 2017.
  4. Football Championship goes back to Canton in 2017 and 2018.
  5. Baseball pitch count being implemented.
  6. Ice Hockey asking for additional instructional time in off-season.
  7. Recommendations from DAB Committee were acted upon.

DAB Report – MR. COOK

Committee will begin to review pass sheets being used in all districts.

FALL COACHING REPRESENTATIVES MEETING

Golf Representatives
Tim Tilton, Golf Manager
Ben Tilton, Vice-President of Golf Coaches’ organizations

  1. Suggestion to implement an open draw in Division I Cincinnati area. Surveys are being circulated with results to be given to the board in the spring.
  2. All tournament sites were good and rotation for tournaments was good.

Soccer Representatives
Michael Fee, Summit Country Day President, SW President
Bill Mees, Indian Hill, CHL Representative

  1. No recommendations given. Coaches shared no recommendations.
  2. Time was spent reviewing process for selecting sites and officials.

Volleyball Representatives
Kim Metz, Jackson Center, OHSVCA President
Allison Reule, Benjamin Logan
Joon Ha, District 16 President
Leslie Roberts, District 15 Trustee

Recommendations:

  1. Remove home site advantage in tournament
  2. Conduct an online draw and eliminate meeting
  3. Removing parking fee well received
  4. Three matches on school night eliminated
  5. Consider Tipp City as site
  6. Ranking teams on willingness to complete Max Prep updates
  7. Information sought on scholarship program
  8. Raising net in junior high

Cross Country Representatives
Mr. Charske

  1. Cedarville staff extremely helpful
  2. Course layout was great
  3. All aspects of tournament were good
  4. Address drop off area next year
  5. Add one more official
  6. Mr. Charske did a great job!

DISCUSSION ITEMS

  1. Southwest District Athletic Board Scholarships. Monitor the number of applicants and continue to sponsor as in the past.
  2. Managers and Retired Officials’ Banquet, September 17, 2017. Change format to honor more officials and continue honoring managers but do so at individual managers’ meetings. Mr. Huelsman and Mr. Creamer will develop a proposed list of officials to honor and the board will preview prior to invitations being sent.
  3. Winter draw meetings and district championships. Mr. Foote will send out a commitment sheet for board members. This will assure that all award ceremonies will be covered.

OLD BUSINESS

  1. Fines. All but one school has paid their fine.
  2. Media / Friend of Athletics. All communication has been sent to administrators and recipients. Honorees will be in two groups – 3:00 p.m. and 7:00 p.m. games.

NEW BUSINESS

  1. Spring Managers’ Meeting, April 6, 2017, at the Nutter Center.
  2. Employment of spring managers. Moved by Kaufman and seconded by Manning to approve employment of recommended individuals. Motion passed 9-0.
  3. Placement of teams for spring tournaments. Motion by Bixler and seconded by Cook to approve team placements. Motion passed 9-0.
  4. Softball and Baseball District brackets. Motion by Bixler and seconded by Dilbone to approve District brackets. Motion passed 9-0.
  5. Copier. Motion by Dilbone and seconded by Manning to purchase a copying machine for board utilization. The machine will be a Xerox and purchased from ComDoc Company. Motion passed 9-0.

Adjournment.

Important Dates:

March 8 Southwest District Board Meeting, University of Dayton Arena, 3:00 p.m.